Small manufacturers and distributors
Orders in, goods out, paperwork done.
Order entry, purchase orders and shipping paperwork, done without retyping. You just say yes on your phone. For small factories, workshops, wholesalers and distributors.
What we can take off your desk
Jobs your agents can do. You say yes on your phone.
Anything that goes out waits for your yes.
- Order entryOrders from email, PDF or phone notes entered without retyping, and confirmed after your check.
- Stock and materialsMaterials checked against each order, with shortages flagged the same day.
- Purchase ordersPurchase orders drafted to your usual suppliers when stock runs low; they go out when you say yes.
- Production scheduleThe week's jobs ordered by due date and materials on hand; you adjust and approve.
- Shipping notices and invoicesA shipping notice and the invoice drafted for each order that ships, ready for your yes.
- Customer order questionsA reply to "Where is my order?" drafted from your own records, in minutes.
- Supplier follow-upsFollow-ups drafted for late supplier deliveries before they hold up production.
- Price list updatesWhen costs change, a new price list drafted per customer for your approval.
A good first job: order entry without retyping. Start to finish: from a customer's emailed order to a checked order in your system and a confirmation back. Live in two weeks.
Your agents
Agents set up for making and distributing goods, with the way your business runs.
- THE ORDER DESK
Reads orders from email or PDFs and enters them in your system for a check.
- THE BUYER
Watches stock and drafts purchase orders before materials run out.
- THE SHIPPING CLERK
Sends shipping notices and the invoice the day the goods leave.
A morning with your agents
The order PDF at 3 a.m.
Kestova Crate & Pallet, a fictional demo maker of crates and pallets for food and farm customers, with 30 people.
- A customer's purchasing system emails a four-page order for 600 crates in two sizes.
- Your agents enter the order and find the lumber runs short for the second size.
- A lumber order to your usual supplier is drafted, with the delivery notice and invoice for when the crates are ready.
- You tap yes on the order confirmation and the lumber order.
- The customer has a confirmed date.
Ready on the 19th. Lumber order for the second size attached. Send both?
Result for the demo company: No retyping and no wrong sizes; the customer has a confirmed date by 7:15 a.m.; order entry down from 40 minutes to 3.
And then: A stock alert that orders lumber before it runs short, ready for one yes.
Example
See it working.
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RESULTS VIDEO
A week of one agent team, in 80 seconds
Quotes, invoices and stock checks running, with a person approving every key step.
Watch the video →
Start with a Quick Audit
Free: a short conversation about where your hours go, and which option fits. We reply within two working days.